“Seed to Table” - Short Films Terms and Conditions

Terms and Conditions

  1. There will be regular Seed to Table Film competitions and each competition is open to people of any nationality aged 18 and over, except employees or trustees of County Hall Arts, any agent or sponsor associated with these competitions, and members of their immediate families. Entries are limited to 1 per person in each competition, but entrants can apply again in any of the subsequent competitions. County Hall Arts reserves the right to require proof of identity and age and any other evidence required to prove that the terms of the relevant competition have been fulfilled before awarding any prize. Any failure to supply such proof and evidence as requested will disqualify the winner and an alternative winner will be selected. No purchase is necessary and no entry fee is required to enter these competitions.
  2. Entries must consist of a wholly original short film of no less than 30 seconds and no more than 3 minutes in length in its final form which contains no material taken from a third party source. The entry for the competition must be submitted as a digital file which is capable of being uploaded. The digital file submitted as the entry must be less than 200MB in size and one of the following formats: .wmv, .mp4 or .mov
  3. By entering a Seed to Table Film competition each entrant is considered to have executed the Licence displayed at the end of these Terms and Conditions. Please note that the Licence grants certain rights to exhibit the entrant’s film online and allows for the option to further use the film with the entrant’s consent, but on completion of the final confirmation and awarding of the prize for the relevant competition, the Licence shall be deemed null and void in respect of every entrant to that competition other than the finally confirmed winner (meaning that after the winner is confirmed, the Licence only applies to the winning film for each competition). On request the winner of each competition will execute such additional paperwork as County Hall Arts requires in order to confirm and give effect to the terms of the Licence. Execution shall be by written or electronic signature in accordance with the Promoter’s instructions.
    Each competition will be judged by a committee appointed by County Hall Arts. The decision of County Hall Arts and the judging committee shall be final and no correspondence will be entered into.
  4. Each winner will receive £500 within 30 days of confirmation of the winner by County Hall Arts and any necessary proof being established by County Hall Arts and any additional paperwork being completed where this is considered necessary by County Hall Arts (see items 1 and 3 above). No alternative will be offered to the prize.
  5. Completed entries for each competition must be received during the relevant period specified under “Submission and Decision Dates” on County Hall Arts’ website. Each entrant can submit only one entry per competition and entries must not be submitted through agents or third parties. County Hall Arts cannot be held liable for system failures relating to the delivery systems for the competition, including the website and any other electronic delivery method.
  6. The winner of each competition will be notified by email by the deadline specified under “Submission and Decision Dates” on County Hall Arts’ website. If contact cannot be made by that date or the prize is declined within two weeks of the notification being made, the prize will be forfeited. In this instance, the entrant who supplied the next best short film will be contacted.
  7. County Hall Arts reserves the right to display the name of each winner in promotional material for the Seed to Table Film competitions and on the County Hall Arts website and along with the short film itself. Each entrant gives consent to such use of their name.
  8. No responsibility will be taken for entries that are damaged, corrupted, incomplete, lost, delayed in transmission or otherwise fail to reach County Hall Arts by the relevant closing date. Entries will not be returned to entrants. Entries that are incomplete, damaged, corrupted or fraudulent will be invalid.
  9. It is a condition of entry that all entrants agree to be bound by these Terms and Conditions (including the Licence below). Entrants are asked to retain a copy for future reference. Entry into any of the From Seed to Table competitions constitutes acceptance of these Terms and Conditions and the Licence.
  10. County Hall Arts may assign or otherwise transfer its rights and obligations under these Terms and Conditions in whole or in part at its discretion. These Terms and Conditions are governed by and construed in accordance with the laws of England and are subject to the jurisdiction of the English courts.

‘County Hall Arts’ means County Hall Arts, Riverside Building, County Hall, Westminster Bridge Road, London SE1 7PB, including its successors and assigns.

Licence

By entering any Seed to Table Short Film Competition and submitting your entry you have executed this Licence.

Definitions

‘the Entrant’ means the entrant to the relevant Seed to Table Short Film Competition

‘the Promoter’ means County Hall Arts

‘the Short Film’ means the Entrant’s entry to the relevant Seed to Table Short Film Competition

  1. For full and valuable consideration, receipt of which the Entrant hereby acknowledges, the Entrant hereby grants to the Promoter the sole and exclusive right and licence throughout the world for a period of 5 years from the date of confirmation that the Entrant is the winner of the relevant competition (a) to exhibit the Short Film on the County Hall Arts website and its other social media accounts, (b) to exhibit still images from the Short Film on the County Hall Arts website and its other social media platforms (c) to exhibit clips or excerpts from the Short Film on the County Hall Arts website or its other social media platforms. County Hall Arts reserves the right not to exploit the rights granted under (a), (b) or (c) above.
  2. The Promoter will not add to, adapt or otherwise alter the Short Film without the Entrant’s approval save as set out in 1. above.
  3. The Promoter will credit the Entrant as the creator of the Short Film wherever the Short Film is displayed by the Promoter.
  4. The Entrant warrants and guarantees to the Promoter that the Entrant is the sole and exclusive owner of all rights in the Short Film including those of any third party contributor and has the right to submit the Short Film and has full power to enter into this Licence and that by doing so the Entrant is not in violation of any duty of confidentiality. The Entrant warrants and guarantees to the Promoter that the Short Film is not subject to any other contract, agreement or commission with any producer, studio, publisher, institution, company or person that restricts the Entrant’s ability to comply with this Licence or the Terms and Conditions of any Seed to Table Short Film competition and that the Short Film is original to the Entrant and does not infringe any copyright, trademark, moral right, or any other right of any person or entity and does not include anything defamatory or otherwise unlawful. The Entrant will indemnify and keep indemnified the Promoter and its assignees and licensees against all actions, suits, proceedings, claims, demands, losses and costs (including any legal costs or expenses properly incurred and any compensation costs and disbursements paid by the Promoter on the advice of the Promoter’s legal advisers to compromise or settle any claim), occasioned to the Promoter and its assignees and licensees in consequence of any breach or alleged breach of the Entrant’s warranties.
  5. The Promoter may assign or otherwise transfer its rights and obligations under this Assignment in whole or in part at its discretion.
  6. This Licence shall be governed by and construed in accordance with the laws of England and is subject to the jurisdiction of the English courts.