SYMPHONY KYOTO CONCOURS Terms and Conditions

Terms and Conditions

These terms and conditions (“Terms and Conditions”) relate to a music composition competition (“Competition”), which County Hall Arts (“the Charity”, “We”, or “Us”) intends to run ‘Symphony Kyoto’.
By entering the Competition, You (“You” or “Your”) are accepting these Terms and Conditions, and You acknowledge that the Terms & Conditions may be changed (whether verbally, in writing or otherwise) by the Charity at any time at its sole discretion.
The Competition is open to composers of all nationalities and ages. There is no entry fee.
If You are under 18 on 19th August 2022, You will need Your parents or legal guardian to complete the application form.
To enter the ‘first stage’ of the Competition, You must complete and submit the application form online at countyhallarts.com (“the Competition Website”) and upload:
a. A short ‘Proposal’ document (of up to 3 pages) setting out Your vision for the Symphony Kyoto (the “the Symphony Kyoto Proposal”);
b. An audio file or link to a previous composition created by Yourself as a sample of your work; and
c. Your Biography and CV. (Each document uploaded should be up to a maximum size of 5mb, anything of a greater size may not be able to be uploaded.)
The ‘first stage’ call for Symphony Kyoto Entries opens at 12pm UK time (midday) on Friday 19th August 2022 and closes at 12pm UK time (midday) on Friday 30th December 2022 (“the Closing Date”). Entries received after that date and time will not be considered. The Charity reserves the right in its absolute discretion to extend the Closing Date for a reasonable period of time and in these circumstances, the date on which the Charity elects to close the Competition shall be the Closing Date.
The Symphony Kyoto Proposals submitted must respond to the brief set out on the Competition Website. (For further inspiration about Kyoto please read up online). Your Symphony Kyoto Proposal should include a short description of Your motivation for using the chosen ensemble and the relationship of the work with Kyoto.
Symphony Kyoto Proposals should be suitable for performance by a symphony orchestra. Works for solo instruments or voice will not be accepted.
We reserve the right to disqualify Your entry if:
a. Your entry is incomplete;
b. You cannot be contacted; or
c. You do not respond within 48 hours of being contacted by Us in relation to Your Competition entry.
The Charity’s decision on these and all other matters is final and binding in all respects, and no correspondence will be entered into.
If You have any questions about how to enter or in connection with the Competition, please email Us at competition@countyhallarts.com with "Symphony Kyoto Competition" in the subject line.

The Final Composition

All valid Competition entries will be reviewed and a selection of composers will be invited to participate in the second stage (“the Finalists”).
The Finalists will be invited to create and submit a composition based on their Symphony Kyoto Proposal (“Final Composition”). A timetable for this stage will be advised once the Finalists have been selected.
The Final Compositions may not have been previously performed, published or awarded a prize of any kind. They must be free of any liabilities, including those with publishing houses.
The Charity and its advisors will review the Final Compositions and elect an overall winner (“the Winner”).
All of the criteria for judging and decision-making shall be at the discretion of the Charity and shall not be open to dispute or discussion.
The Winner will receive a taxable prize of €50,000 (fifty thousand euros) (“the Winner’s Prize”). Up to five other Finalists will each receive a taxable runners-up prize of €10,000 (ten thousand euros) (“the Runners Up Prizes”).
The Winner’s Prize and the Runners Up Prizes cannot be exchanged by You or transferred by You and cannot be redeemed by You for any other prize. The Winner’s Prize and the Runners Up Prizes may generally be amended and/or supplemented at the Charity’s discretion, and if you are the Winner or a Finalist, You acknowledge that the Winner’s Prize and the Runners Up Prizes shall be as it is in its final form as advised by the Charity.
If You are chosen as the Winner, You agree to be filmed for potential inclusion in a short documentary film (“the Documentary”) to be viewable on the County Hall Arts Website.

OTHER RULES

Entries for the Competition will be acknowledged on receipt, but the Charity accepts no responsibility whatsoever for entries that are lost, delayed, misdirected, damaged in transit or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt.
You are responsible for the cost (if any) of creating Your Symphony Kyoto Proposal and any Final Composition and generally with respect to submitting your application to the Competition and sending it to Us, as well as all other costs associated with Your participation in the Competition.
By entering the Competition, You agree to the collection, retention, usage and distribution of Your personal information in order to process and contact You about Your Competition entry or otherwise by the Charity.
You warrant that You own the copyright to Your Symphony Kyoto Proposal and Your Final Composition as its author, and that You own and can grant all rights as required under these Terms and Conditions. You also warrant that Your Symphony Kyoto Proposal and Your Final Composition shall not contain any material that constitutes an infringement of copyright of a third party.
Finalists agree that the Charity may use their Final Composition(s) for promotional purposes.
The winning Final Composition shall be considered a commission by the Charity with all exploitation rights including but not limited to the right of reproduction, recording, performance and broadcast to be assigned in consideration of the Winners’ Prize.
The Charity reserves the right from time to time to modify or discontinue, temporarily or permanently, this Competition with or without prior notice, and the Charity shall have no liability to You or anyone else in this event for any reason whatsoever.
The Competition and these Terms and Conditions will be governed by English law and shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Organiser of the Competition: County Hall Arts, of Riverside Building, County Hall, Westminster Bridge Road, London SE1 7PB